Personal Assistant HR & Finance (m/f), Frankfurt am Main

At BNP Paribas, we’re all on first-name terms and we wear appropriate clothing that makes us feel comfortable. We embrace diversity, team spirit and sustainability. With us, you’ll find a secure job, plenty of freedom to shape your role and a career path that suits your individual circumstances.

We are: The bank for a changing world. We – that’s around 180,000 employees across 64 countries.

Responsibilities

• Providing efficient and effective general office support
  
• Travel arrangements, travel accounting, administration and checking of invoices for business trips, administration of Bahncards and credit cards
  
• Maintenance of the team diary, including scheduling and prioritising appointments and visits, ensuring a balance of activities and time
  
• Holiday/ Absence administration for the team and colleagues
  
• Organization of external / internal key persons visits
• Support for new team members (Organisation of workstation/ technical equipment)
  
• Ensure smooth communication with external and internal partners
• Arrange appointments/ meetings with stakeholders and organize telephone conferences
  
• Receiving of visitors to office and responding to needs
  
• Organisation of internal events on site and off site (venue finding, price negotiation with suppliers…)
• Redaction of meeting minutes
• Administration/ Organization (addresses, contacts, appointments, filing/ calendar)
  
• Correspondence in German, English and French
• Translation of short documents or verification of translations done externally for more extensive documents
• Contribution to operative tasks
• Preparing powerpoint presentations
• Liaise with PA of other departments
  

Requirements

• Personal Assistant administrative competencies (e.g. time management, organizational and communication skills)
• Good interpersonal skills and contact behaviour at all levels
• Capacity to work in an independent way/manner
• Result oriented
• Very good MS Office skills
• Business fluent in German, English and French
• Willingness to travel (appr. One per month within Germany)
• Ability to react fast to changing situations