Assistant - Office Manager (m/f), Frankfurt

AEW Europe is a leading European real estate investment manager with 9 offices throughout Europe. The group has over 300 employees who are responsible for €18.5 billion of assets under management as at 31 March 2016. AEW Europe offers a wide spectrum of real estate investment strategies from core to opportunistic and manages a range of sector specific funds, separate accounts and club deal strategies.

Mission

This Assistant position consists in supporting the team based in Frankfurt as well as office management for the Frankfurt office, providing responses to a wide range of enquiries from clients via telephone, email and written correspondence.

Key responsibilities

• execution and monitoring of all necessary assistant work to Fund Operations Team, Logistis Asset Management team as well as Fund Team, (currently 4 Persons, expected to grow) i.e. all kind of letters, mails, calls, business card registrations, translations
• preparing all meetings, conference calls, lunches, etc. in AEW Frankfurt office
• post service for whole Frankfurt team
• invoice verification of all incoming corporate invoices related to AEW Frankfurt
• Monitoring payments of corporate invoices - close cooperation with Paris Office
• monitoring and booking all business travels for the team including hotel and flight booking
• monthly calculation of travelling costs for whole Frankfurt team
• being first contact to HR and IT Paris
• being telephone central
• ordering all office supply material
• taking care of all office suppliers i.e. Electricity, cleaning company, soft drinks supplier
• correspondence with central archive in Düsseldorf, Luxembourg and Paris office
• Binding all kind of contracts, agreements and presentations
• Working closely with two Assistants based in Dusseldorf,
• Support in preparation of presentations and research materials

Profile

• First significant experience as Assistant
• Fluent in German/English/French
• Strong organisation skills and ability to multitask
• Excellent customer service
• Confident with IT
• Strong interpersonal skills
• Strong communication skills both written and verbal
• Attention to detail
• Solution focused/problem solver
• Proactive
• Awareness to sensitive information/confidentiality