Working Student (m/f/d) Administration, Garching

The mission of the thermal systems business group is to develop and manufacture systems, modules and components to ensure thermal energy management of the power train and comfort for each passenger, during all phases of vehicle use. These systems help to significantly reduce fuel consumption, CO2 emissions and other pollutants and harmful particles from vehicles equipped with internal combustion engines. They also increase travel range and battery life for hybrid and electric vehicles. At the Front Office in Bietigheim-Bissingen we are supporting Sale- and Project activities and compose the interface between the customers Daimler and Valeo-internal departments at the development from Thermal Systems.

Tasks

• Reception desk (sign in visitors, escort suppliers when on premises)
• Maintain Admin Files (oft & hard copies)
• Create and assemble packages (lables, boxes , storage)
• Optimise work flow processes (spreadsheet management, Google drive)
• SAP (collect delivery notes, receipts etc)
• Correspond/communicate with various departments i.e (Facility Management, campus and suppliers) on behalf of n+1 (email, telephone, virtual meetings)
• Organise & maintain meeting rooms, resources and refreshments
• Organise, order and collect refreshments, consumables for meetings, workshops and day to day on as needed basis
• Assist with hardware management and storage
• Stock taking of consumables (kitchen, cleaning supplies)
• Adhoc tasks as delegated by n+1

Profile

• You are a current student (enrolled at a university in Germany)
• German language skills at minimum B1 level (for communication with suppliers and internal teams)
• A positive attitude, strong interpersonal skills, and the ability to listen and respond effectively
• High level of reliability, discretion, and professionalism
• Proficiency with Google Workspace (Docs, Sheets, Drive) and basic understanding of Microsoft Office
• Willingness to learn basic SAP processes (training will be provided)
• Structured and detail-oriented approach to work
• Able to work every Friday; additional days are flexible based on your academic schedule
• Interest in learning about office management, procurement processes, and cross-functional collaboration